Documents

In order to join the ID Pass Scheme, please provide the information listed below and submit it to; idcentresurgery@heathrow.com

• Company name
• Company registration number
• Address
• Type of nature of work at Heathrow
• Length of contract at Heathrow and with whom

Change of Company Details

Please email idcentresurgery@heathrow.com to request a change to company details.

Authorised Signatory Nomination

Authorised signatory nominations can be submitted via AirportGateway

• Download Guide for Authorised Signatories

Use the links below to find out more information on the temporary process of using HMRC employment history data as an alternative to the standard approach of employment referencing, designed to help support the Community during your employment ramp up.

This facility is available until 31 May 2023

• HMRC Employment History Data as An Alternative to Referencing Periods of Employment - Interviewer Guidance
   
• Security Interview - HMRC Employment Verification
   
• Applicant Guidance: How to Confirm Your Employment Details Using the HMRC Personal Tax Account
  Step By Step Guide (PDF)
   
• Applicant Guidance: How to Confirm Your Employment Details Using the HMRC App
  Step By Step Guide (PDF)
  Video Guide (External - HMRCgovuk on YouTube.com)

Due to ramp up and to assist stakeholder operations, we have created a process which eliminates the 12-month referencing requirement for any applicant who has acquired a valid and granted Accreditation Check.

This Temporary Employment (AC) Security interview should only be used if the Applicant has acquired a granted Accreditation Check within the last twelve months.

• Temporary Employment Security Interview with Accreditation Check - Full with Guidance
   
• Temporary Employment Security Interview with Accreditation Check - Green Pages Only
• Temporary Employment Security Interview with Accreditation Check - Red Pages Only*
   

*Red pages MUST NOT be shared with applicants

Pass Application Templates

• Agency Reference
• Agency Sponsor Letter
• Continuous Employment Letter (5-Year Reissue)
• Continuous Employment Visa Checks
• Cover Letter
• Education Reference
• Employment
• Employment in the Family Business Reference
• EU Settlement Checks
• Gap Reference
• Job Centre Plus Reference
• Self Employment
• Sponsor Letter
• TUPE Employment Letter
• Voluntary Sector Reference

Temporary Pass Application Templates 

• Temporary Employment or Visitor Pass Host Declaration
• Temporary Employment or Visitor Pass Sponsor Declaration
• Temporary Employment Pass Sponsor CRC Declaration
• Sponsor Letter

• Security Interview - Pre-Employment Full
• Security Interview - Pre-Employment Green Pages
• Security Interview - Pre-Employment Red Pages Plus Final Declaration
• Security Interview - Reissue
• Security Interview - Landside
• Security Interview - Temporary Employment Green Pages
• Security Interview - Temporary Employment Red Pages
• Security Interview - Temporary Employment Full
• Security Interview - Additional Referencing Pages

*Red pages MUST NOT be shared with applicants
A Temporary Employment Pass Security Interview with Accreditation Check is located in a different section above this list.

• Download Escorting Declaration

• Download Pass Holder Responsibilities

• Download ID Pass Standard
• Download ID Pass Standard - What's Changed and Why

Please note: The Standard on this website is the only live version and any other version downloaded is considered out of date

• Enhanced Background Checks and New Charge
• Enhanced Background Checks Help Video
• Download Enhanced Background Checks
• Download Enhanced Background Checks - FAQs

Please complete this form if you wish to obtain a receipt when returning ID Passes.

• Download ID Pass Receipt

• Download ID Pass Scheme Terms and Conditions

• The Heathrow ID Centre Data Protection and Privacy Notice can be found here.