ID Centre | Application forms | Heathrow
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Application forms

All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.

Application Forms

Form 1a

Application for a full airside pass only

Form 1b

Application for a landside pass only

Form 2

Reference details continuation sheet

Some applications will need more references, depending on the employment record of the applicant.

Form 4a

Application for re-issue of an Airport ID Pass

To be used for five-year renewals and TUPEs transfers only

Applicants also need to bring a reference from the company confirming their continuous employment since their original pass was issued (not required on a TUPE transfer if the pass is still valid).

If an applicant is also due for his five-year renewal during a TUPE transfer, a letter of continuous employment will be also required.

Form 4b

Change of details

For any changes on an existing pass.

Form 6

Notification of a lost or stolen pass

Please give notice of lost or stolen passes by telephone first. Bring this form to the ID Centre with valid proof of ID. No appointment is required.

Form 7a

Interactive Reinstatement form (up to six months)

Form 7b

Interactive Reinstatement form (between six months and one year)

Form 8

Application for 30-day or 1-5 day temporary ID pass

This form needs to be completed in full by the authorised signatory.

Form 9

Pass application for diplomats and persons with statutory access rights

Most signatories will not need this form.

Form 10

Form to return a pass that's no longer required

We ask you to promptly return passes when employees leave or no longer need airside access.

Form 11

Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Form 12

Vehicle application form

For vehicles that are to be driven airside.

Form 14

Airport ID scheme enquiry form

For companies or organisations which are new to the airport environment or perhaps dealing with a contract for work for the first time. On approval of the request, an application pack will be sent out.

Form 15

Airport ID scheme change of company details

For companies or organisations which need to make changes to their accounts with the airport.

Form 16

Airport ID scheme authorised signatory nomination form

Authorised signatories must be nominated on this form before they can be appointed and receive training.

Form 17

Authorised signatory sample signature form

When appointing signatories we need a sample signature. Please use this form.

Form 18

Authorised signatory leavers form

Please use this form to tell us about authorised signatories who will be leaving your organisation.

Form 22

Notification of lost or stolen airside vehicle pass

Use this form to notify us of the loss of an airside vehicle pass. A replacement airside vehicle pass will not be issued unless this Notification Form has been completed in full and authorised by a recognised Authorised Signatory.

Template letters for you to use

We have prepared these templates based on our authorised signatory training programme. They meet most, if not all of the circumstances you are likely to meet.

If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient. These are set out in the direction that we have to ask you to follow.

Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.

Proforma 1

Employment Reference

For referees, not for the current employer.

Proforma 2

Sponsoring Company reference

For the current or most recent employer.

Proforma 3

Self Employment reference

To verify details when an applicant has been self-employed.

Proforma 4

Employment in Family Business reference

To verify details when an applicant was employed by their own family.

Proforma 5

Employment Agency reference

If your applicant's employment was with an agency.

Proforma 6

JobCentre Plus reference

If your applicant was unemployed.

Proforma 7

HMRC reference

If in a family business or self-employed and those businesses are no longer listed.

Proforma 8

Education reference

References from schools, colleges and universities.

Proforma 9

Personal reference

Proforma 10

Voluntary Sector reference

If an applicant has spent time in the voluntary sector.

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