Documents

In January 2022, new regulation was introduced relating to airside ID passes. This requires what is known as an Accreditation Check to be performed for every new airside pass issued or renewed from 1 January 2022. 

The regulation also requires all existing passholders, such as those who held an airside pass prior to 1 January 2022 and have not needed a renewal, to have an Accreditation Check by 1 July 2024. 

Please click on the link below to find out more, including answers to some frequently asked questions:

• Airside ID Pass Changes - Accreditation Checks Information and FAQ

• Download ID Pass Standard
• Download ID Pass Standard - What's Changed and Why

Please note: The ID Pass Standard on this website is the only live version and any other version downloaded is considered out of date. 

It must not be shared with any unauthorised person.

• Download Guide for Authorised Signatories

In order to join the ID Pass Scheme, please provide the information listed below and submit it to; idcentresurgery@heathrow.com

• Company name
• Company registration number
• Address
• Type of nature of work at Heathrow
• Length of contract at Heathrow and with whom

Change of Company Details

Please email idcentresurgery@heathrow.com to request a change to company details.

Authorised Signatory Nomination

Authorised signatory nominations can be submitted via AirportGateway

Use the links below to find out more information on the process of using HMRC employment history data as an alternative to the standard approach of employment referencing.
 

• HMRC Employment History Data as An Alternative to Referencing Periods of Employment - Interviewer Guidance
   
• Security Interview - HMRC Employment Verification
   
• Applicant Guidance: How to Confirm Your Employment Details Using the HMRC Personal Tax Account
  Step By Step Guide (PDF)
   
• Applicant Guidance: How to Confirm Your Employment Details Using the HMRC App
  Step By Step Guide (PDF)
  

Due to ramp up and to assist stakeholder operations, we have created a process which eliminates the 12-month referencing requirement for any applicant who has acquired a valid and granted Accreditation Check.

This Temporary Employment (AC) Security interview should only be used if the Applicant has acquired a granted Accreditation Check within the last twelve months.

• Temporary Employment Security Interview with Accreditation Check - Full with Guidance
   
• Temporary Employment Security Interview with Accreditation Check - Green Pages Only
• Temporary Employment Security Interview with Accreditation Check - Red Pages Only*
   

*Red pages MUST NOT be shared with applicants

Pass Application Templates

• Agency Reference
• Agency Sponsor Letter
• Continuous Employment Letter (5-Year Reissue)
• Continuous Employment Visa Checks
• Cover Letter
• Education Reference
• Employment
• Employment in the Family Business Reference
• EU Settlement Checks
• Gap Reference
• Job Centre Plus Reference
• Self Employment
• Sponsor Letter
• Sponsor Letter - Landside
• Sponsor Letter - Subcontractor
• TUPE Employment Letter
• Voluntary Sector Reference

Temporary Pass Application Templates 

• Temporary Employment or Visitor Pass Host Declaration
• Temporary Employment or Visitor Pass Sponsor Declaration
• Temporary Employment Pass Sponsor CRC Declaration
• Sponsor Letter

• Security Interview - Pre-Employment Full
• Security Interview - Pre-Employment Green Pages
• Security Interview - Pre-Employment Red Pages Plus Final Declaration
• Security Interview - Reissue
• Security Interview - Landside
• Security Interview - Temporary Employment Green Pages
• Security Interview - Temporary Employment Red Pages
• Security Interview - Temporary Employment Full
• Security Interview - Additional Referencing Pages
• Security Interview - Revalidation Declaration

*Red pages MUST NOT be shared with applicants at any time.
Security Interview documents should not be sent to anyone not authorised to view them.

The Temporary Employment Pass Security Interview with Accreditation Check and the HMRC Employment Verification Security Interview pages are located in different sections above. 

• Download Escorting Declaration

• Download Responsibilities of a Pass Holder & Declaration

Please complete this form if you wish to obtain a receipt when returning ID Passes.

• Download ID Pass Receipt

• Download ID Pass Scheme Terms and Conditions

• The Heathrow ID Centre Data Protection and Privacy Notice can be found here.